TRAX MANUALS > Requisition > Requisition Module > Requisition, Update Menu > Requisition Authorization > Non-Inventory Requisition Authorization

Non-Inventory Requisition Authorization

The following steps illustrate the authorization process for a non-inventory requisition.

Go to Requisition/ Update/ Requisition and create a non-inventory requisition that has not been quoted:

The following information/options are available in this window:
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P/N

The Part Number reference for the aircraft part.

P/N Description

The description of the part.

Condition

The condition of the part.

Date Required

The date that the item(s) is/are required by.

Qty

The quantity of items/parts required.

UOM

The Unit of Measurement for the part(s) required.

G/L

The General Ledger account, typically the Inventory Expense Account, that is affected by this transaction.

Preferred VND

The preferred vendor to acquire the parts from (if applicable).

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If the part number is not in the Vendor Master, then TRAX displays the following warning message:

When the requisition is about to be authorized, the following screen is displayed:

Note: The Requisition Authorization Screen above has a warning of "Can't Authorize Not Quoted Non-Inventory." This has happened because the Switch REQATHNIV has been set to YES, and therefore TRAX will not allow a requisition to be authorized that contains at least one line of a Part that is a non-inventory item and that has not been quoted.

Go to Requisition/ Update/ Requisition Management and create a quote. Locate the requisition, as displayed below:

When the record is located click on the Quote button and TRAX displays the Request for Quote window:

Click on the Find button and TRAX displays the following screen:

When you click on the New button, you must enter the vendor information:

Click on the Save button to save all information. TRAX sends the quote to the vendor, depending upon the notification set-up to inform the vendor (from within TRAX).

Click on the Exit button and TRAX displays the following screen:

Confirm that the information is correct, and then click on the Save button to save all information.

TRAX displays the printout, as follows:

Once the vendor provides the buyer a quote, the buyer will enter the quote as follows:

Select the record and then update the relevant information (e.g. quantity and quoted prices). Then click on the Save button to save all information:

Click OK to save the record. Now the status of the requisition has changed to 'quoted'.' Once the quote is received and the status is quoted, TRAX allows the authorizer to approve the non-inventory requisition for purchase: