TRAX MANUALS > Planning > Planning Module > Planning, Update Menu > Employee Schedule Self-Management > Employee Schedule Self-Management, Absence Schedule

Employee Schedule Self-Management, Absence Schedule

Employees can use the Absence Schedule to view and/or schedule absences.

Select the New button.

Note: The Print button is available in this section to generate relevant reports, as necessary.

The following information/options are available in this window:
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Company/Location/Site/Employee checkbox

Select one or more checkbox to filter for absence schedules.

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TRAX displays the following window.

Enter the information to create the absence schedule.

The following information/options are available in this window:
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Company/Location/Site/Employee radio buttons

Select one of the radio buttons to indicate the type of absence.

Start Date

Enter the date and time the absence will begin on.

Authorization

The authorization status of the absence:

• Accepted
• Pending
• Rejected

End Date

Enter the date and time the absence will end on.

Employee

The name of the employee who the absence is for. This will automatically default to the name of the employee who self assigned their own schedule. Employee's may not view schedules for anyone other than themselves.

Time Off Type

Select the type of time off.

Absence Category

Select the Absence Category Type.

Description

Enter a description for the absence schedule.

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The following are available for additional functionality:

• Absence Schedule, Informational Tab
• Cancel button
• Notes button
• Image button

Upon saving and exiting the window, the absence will be recorded as shown below:

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Accepted Authorization button

This button illustrates that the status of the request is 'Accepted.'

Select the Accepted Authorization button to view authorization information:

Pending Authorization button

This button illustrates that the status of the request is 'Pending' authorization.

Select the Pending Authorization button to view the authorization information:

For information regarding the Authorization process of an absence request, refer to the Absence Schedule Authorization Explorer via the Planning Training manual.

Rejected Authorization button

This button illustrates that the status of the request was 'Rejected.'

Select the Rejected Authorization button to view the authorization information:

Once a request has been rejected via the Absence Schedule Authorization Explorer and appears rejected in the Absence Schedule, the user must make the necessary adjustments to have this request go to pending or accepted authorization.

For information regarding the Authorization process of an absence request, refer to the Absence Schedule Authorization Explorer via the Planning Training manual.

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