Release

Field

Function

Type

The type of order being received. Based upon the order type, certain receiving, financial, and inventory behaviors will be assigned to the part at receiving. The order types exist under the Orders or Customer Orders Modules exclusively.

All order types are hard coded into the TRAX programming syntax.

Note: Contract orders (CO) and Sales orders (SO) are the only order type which may not be received. If a user attempts to received a contract order the following warning will appear:

Order No.

An auto-generated unique sequential number is assigned to each Order. All Order Types will receive this number for the following configuration. See below:

• POSEQ- (Orders Next Sequence Number) - Next number for an Order. The Start number is set at implementation. The Config number field is used.

Customer Orders will receive this number for the following configuration. See below:

• CUST/ORD- (Customer Order Next Sequence Number) - The next number for all orders within the Customer Orders module (except Sales Order Returns, which the system requires to be associated with an original Sales Order number). The number will be generated upon saving the Order Header. The Start number is set at implementation. The Config Number field is used.

Legacy Sys Order No

The Legacy P.O. related to the order is typically used for implementing TRAX customers to cross reference their old systems Order Number to the newly generated Order Number generated by TRAX as per data conversions.

Note: This does not apply to CO, MO or WC order types.

Location

The Location for maintenance events, inventory stores, orders, transactions, or training events.

Ship From Location

The location where the part will be shipped from. All locations are defined in the Location Master. All ship locations must be identified as an inventory location in the Location Master.

Priority

The priority that will be placed on this transaction (critical, normal, etc.). For additional information, please refer the System Transcodes Training manual, Priority.

Vendor/customer Drop Down

The code of the vendor or customer who the order is placed with. The vendors are defined in the Vendor Master.

Company

Enter the name of the G/L Company the P/N was assigned to to query by.

Note: This field ONLY becomes available when the COMPANYMULTI switch is set the Yes. When the switch is set to No, the Category field becomes available. For additional information, refer to the G/L Interface Switches manual.

Category

The appropriate category for this transaction. This also works with authorization process mapping as defined against the order type. For additional information, please refer to the System Trans Codes Training manual, Order Type.

Note: The following configurations apply to the Category field:

EXCATMAN - (EX Category Mandatory) - If set to Yes, the system will make the E/X Category field mandatory.

LOCATMAN - (Loan Order Category Mandatory) - If set to Yes, the system will make the L/O Category field mandatory.

POCATMAN - (Purchase Order Category (field) Mandatory ) - If set to Yes, the P/O Category field will be mandatory.

ROCATMAN - (Repair Order Category (field) Mandatory) - If set to Yes, the Category field will be mandatory on the Repair Order Header.

P/N

The Part Number reference for the aircraft part.

S/N

The Serial Number for the specific serialized part.

Expedite Date

The expedite date of this order. The expedite date may be defaulted as defined in the Order Priority System Transaction Code.

Condition

The condition of the received part.

Maintenance/General Inventory/ GSE Inventory

Choose either maintenance inventory, general inventory, or GSE inventory depending on what kind of inventory the user is creating the order for.

Please refer to the Settings manual for additional information regarding maintenance, general, or GSE inventory if required.

Note: If a part cannot be located matching any of the above enter search criteria or any combination of the above entered search criteria, the following message will be displayed:

Select OK to exit message window.

A/C

The aircraft associated to the Order the user would like the receive.

Unlock Receiving button

The Unlock Receiving button in the Order Receiving search window allows users to access and update the Order Receiving record in the event that the record has been locked in error. This button is only available for records that are currently In User or locked by error. Further, when a record is in use, the user who is utilizing the record will be listed in the In Use By field. If one user attempts to receive an order record in the Order Receiving window that is currently being received by another user, a warning will prevent the second user from receiving the same order.

This button is security-controlled via Receiving/ Update/ Order Receiving/ Unlock Button. For more information refer to the Security Explorer.