TRAX MANUALS > Receiving > Receiving Module > Receiving, Update Menu > Order Receiving > Order Receiving Detail > Order Receiving Detail, General Tab

The Order Receiving Detail, General tab is used to enter the component bin location, serial number, and bin information.

Note: The above example of the Order Receiving Detail is that of a Purchase Order. However, all order types contain the same fields and tabs when being received, with the exception of Repair Orders. For details on the receiving of a R/O, refer to Repair Order Receiving.

The following information/options are available in this window:
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Location

The Location for maintenance events, inventory stores, orders, transactions, or training events.

Bin

The specific storage bin within the inventory location.

• GREYOUTBINPREF: When set to Yes and the P/N has been set up with preferred bin locations, then the Bin field will be automatically greyed out from the following windows:P/N Initial Load, Bin Transfer, Order Receiving, Return To Stock. When set to No, the Bin field will be available regardless of prior preferred bin locations set up for the P/N.

  Note: From the Bin Drop Down Selection, the Empty Bin button is available.

RCV QTY

The quantity of parts to be received.

Note: The number of parts to be received or RCV QTY on an Order cannot be greater than the number of parts ordered or QTY ORD. As a result, if the Order was received partially, the remainder of the parts to be received cannot exceed the QTY ORD.

Tool Area

The location/area of the tool. This is similar to a bin for tools. This field appears when the part being received is a tool.

Auto Populate Bin button

Select this button to auto populate the bin for this part. The bin must be set up against the part in the P/N Master. For additional information, refer to the Bin Category field, via the P/N Master, Optional Tab of the Settings Training Manual.

Note: If the dimensions of the part (set up via the P/N Master, Optional Tab) exceed the size of the bin, the user will receive the following error

S/N

The Serial Number for the specific serialized part.

Condition

The condition of the part.

P/N

The Part Number reference for the aircraft part.

Requires R.I.

If a component requires secondary inspection, the Requires R.I. flag will appear. By checking the R/I flag box via the Part Number Master/Technical Engineering Tab, receiving inspection of the component will be required before it is received into inventory or issued.

General

If the component being received is a general inventory type, the General flag will appear.

GSE

If the component being received is a GSE inventory type, the GSE flag will appear.

Maintenance

If the component being received is a maintenance inventory type, the Maintenance flag will appear.

Non-Inventory

If the order was for a non-inventory part (a part not set-up in the P/N Master or P/N Master General Inventory), the Non-Inventory Flag will appear.

Shelf Life EXP

The shelf life expiration date of the part, as applicable.

Note: When receiving a One Way Forward interchangeable P/N that does not have the Shelf Life Flag selected in its P/N Master, Inventory tab instead of the Main P/N that does have a Shelf Life Flag selected, the Shelf Life EXP date will not be available.

Shelf Life EXP Override button

Selecting this causes the Expire Date popup window to appear. Enter the manufacturer date in the window and click Find. The system will calculate the shelf life from the P/N Master and autofill the date in the Shelf Life EXP field.

Tool Life EXP

The tool life expiration date of the part, as applicable.

Note: When receiving a One Way Forward interchangeable P/N that does not have the Tool Control and Tool Calibration Flag selected in its P/N Master, Inventory tab instead of the Main P/N that does have a Tool Control and Tool Calibration Flag selected, the Tool Life EXP date will not be available.

Tool Life EXP Override button

Selecting this causes the Expire Date popup window to appear. Enter the manufacturer date in the window and click Find. The system will calculate the tool life from the P/N Master and autofill the date in the Tool Life EXP field.

Tool Calibration Number

This is a unique number used to define a tool. This field only appears if the Tool Calibration Number Required checkbox is selected via the P/N Master, Inventory tab, via the P/N Master of the Settings Training Manual.

• DRONIP - (Deny Receiving Of Non-Inventory Parts) - If set to No, non-inventory parts can be received. If set to Yes, a message will appear that stops the user from completing the receipt.

• RCVAOGMS - (Receiving AOG Notification Message) - If set to Yes, when receiving a P/N that has an AOG requisition, an alert appears indicating that an AOG requisition exists for the P/N.

• PORCVAU - (Allows Only Authorized Orders to Be Received) - If set to Yes, orders that have not been previously authorized cannot be received. If authorization is required and the Order being received has not been authorized, the following prompt will appear:

• DNTALWBOG - (Do not allow bogus parts to be received) - If set to Yes, the system will not allow a bogus part to be received with a hard warning. If set to No, the system will allow a bogus part to be received with only a soft warning. Nevertheless, the serial number can be received after confirming the message with the option to select Yes. For more information, please refer to the TRAX Training Manual Inventory, Chapter Inventory Bogus P/N.

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The Request Status button is available as a customized request at the bottom of the screen for customers using the LHT interface functionality.

Note: If Purchase Order contains a Quantity greater than 100, the system will display the following error message.

Additional Functionality 1:

The Shelf Life Date will now cascade down to any NLK part numbers that require the entry of a Shelf Life Date.

When receiving a PO for a Kit, populate the Shelf Life EXP field and be sure to select the Receive Kit checkbox. Select the Save button. The Save prompt will appear. Select 'OK.'

TRAX displays the following prompt. Select 'Yes.'

The P/N Kit window appears. The Shelf Life EXP dates for the NLK parts have been auto populated with the date from the Kit:

The user completes another PO Receiving transaction for the Kit. Populate the Shelf Life and be sure the select the Receive Kit checkbox. Once the Save prompt appears, select 'OK.'

TRAX displays the following prompt. This time however, select 'No.'

The P/N Kit window appears. The Shelf Life EXP dates for the NLK parts are not populated, but still mandatory:

Additional Functionality 2:

When a Part Number Serial Number is received that is the same as a former P/N S/N that was Exchange Issued, a soft warning appears informing the user of this redundancy. Because it is a soft warning, users can still save the transaction after selecting OK in the prompt.

Note: For more information regarding Exchange Issues, refer to the Exchange Issue Button via the Inventory Training Manual.

For example, from the Inventory Detail Transaction History, notice the P/N S/N for a historic 'EXCHANGE/ISSUE' Transaction Type.

A Purchase Order was created for the part. Then, from the Purchase Order Receiving window, the same Serial Number for the Exchange Issue above is entered into the S/N field. When the Save button is selected, the following prompt appears.

Note: A System Notification can be set up in conjunction with this functionality. Anytime the above soft warning is triggered, an email, note or text message explaining this can be sent to the user. For more information on the setting up of these notes, refer to the System Notification via the Settings Training Manual.

Once OK is selected, users can proceed with the save or they can cancel it and change the S/N.