TRAX MANUALS > G/L Interface > G/L Interface Module > G/L Interface, Query Menu > Journal Entries Query > Journal Entries Transaction by Category and Code > PO/RECEIVING

A 'PO/RECEIVING' takes place when a Purchase Order item is received into inventory.

For example, create a new Purchase Order via Orders/Update/Purchase Order. Users can either create a new order or select an existing order from the PO header window.

From the Purchase Order detail window, enter all relevant information and save.

Note: When G/L Interface Switch COMPANYMULTI is set to 'Yes', the G/L field will be populated with a subsidized airline's G/L Account for an order involving its parent company's part. This is contingent on the code entered into the Company field of the Purchase Order header window. For more information regarding the multi-company functionality, refer to Switch COMPANYMULTI via the G/L Interface Switches Manual.

Note: Only purchased items with unit costs and with the Owner field un-populated in the Optional tab will produce Journal Entry Records for the PO/RECEIVING transaction.

If Owner field is populated then the part is consigned and the Journal Entries will be written upon the issue of the part to a Work Order. For more information, refer to Inventory Switches CONSINED and CONSINEX.

Receive the purchased part via Receiving/Update/Order Receiving. Enter the Bin, Condition and Serial Number (if required) of the part. Select the Save button to save.

From the Journal Entry Detail Query window, users can see the adjustments against the G/L.

Notice the Category Code in the Order tab reads 'PO/RECEIVING'.

Note: The above screenshot has been altered to highlight the relevant columns for this example.

For more information regarding the receiving of a Purchase Order, refer to topic Purchase Order Receiving via the Receiving manual.