TRAX MANUALS > Orders > Orders Module > Orders, Update Menu > Order Status

Order Status

The Order Status program is a tool used to keep an overview of open orders in the system, remind vendors of open or overdue orders, and keep track of outstanding deliveries. It provides a list of open orders in the system according to your filter settings and allows the user to print or e-mail the list.

The Order Status, General Tab is used to query for Orders based on the following search criteria. Enter any of the below search criteria to query for a desired Order and select the Find button.

Note: The Order Status, Other Tab and Order Status, Requisition Tab can also be utilized to filter search criteria.

Query:

The following information/options are available in this window:
_____________________________________________________________________________________

Status

Enter the status of the order to query for.

Type

Type of Order. By order type, certain receiving and financial behaviors will be assigned to the order at receiving of the various Order Types. These order types exist under the Orders or Customer Orders Modules exclusively. All Order Types are Hard Coded into the programming syntax.

Order No

The type of order and the order number for the transaction.

Legacy Sys Order No

The legacy number related to the order. The legacy number is typically identified and used by customers during implementation to cross reference their old systems order number to the new systems order number.

Location

The Location for maintenance events, inventory stores, orders, transactions, or training events.

Ship From Location

Location from which order has been shipped.

Priority

The priority placed on the transaction (e.g., routine, AOG, etc.). For additional information and functionality, refer to the Priority transaction code via the Orders Transaction Codes.

Vendor

The system code for the service/part provider.

Category

The appropriate category for this transaction. This also works with the Authorization Process as defined against the Order Type.

Financial Sys Site Code

The order's financial system site code.

P/N

The Part Number reference for the aircraft part.

S/N

The Serial Number for the specific serialized part.

Expedite Date

The accelerated delivery date of this Order; rushed order based part requirement and order priority. Expedite Date may be defaulted as defined in the Order Priority System Tran Code.

Condition

The condition of the part.

Inventory Type drop down

The type of inventory the item is registered as in the system. The available options are All, General, GSE and Maintenance Inventory. All is set as the default.

A/C

The individual aircraft tail number.

_____________________________________________________________________________________

Results:

Note: Per default, only open orders will be displayed. Adjust the Status field in the filter settings to see closed orders.

In the Order Display section, the different orders will be displayed with the following information:

_____________________________________________________________________________________

Status

The current status of the order.

Order Type

Type of Order. By order type, certain receiving and financial behaviors will be assigned to the order at receiving of the various Order Types. These order types exist under the Orders or Customer Orders Modules exclusively. All Order Types are Hard Coded into the programming syntax.

Order Number

The type of order and the order number for the transaction.

Line

The specific Line item of the Order. Each Line item could represent a different part included in the same order.

Location

The Location for maintenance events, inventory stores, orders, transactions, or training events.

Priority

The priority placed on the transaction (e.g., routine, AOG, etc.).

Delivery Date

The date when the part(s) is/are expected to be received.

Qty ORD

The number of parts for the transaction.

Qty RCVD

The quantity of parts that were received.

Goods Rcvd Batch

The original inventory number assigned to the part or group of parts when initially introduced/received into inventory. This number will remain the same for a part even if/when the part's Batch number changes.

P/N and P/N Description

The Part Number reference for the aircraft part. The description of the part.

Estimated Shipping Date

The estimated shipping date.

Vendor

The system code for the service/part provider.

Req

List of required parts for either a maintenance item or for restocking.

Days Since Created

The amount of days since the order was created.

_____________________________________________________________________________________

Select the orders you want to send reminders for by selecting them (they will be highlighted in blue). Selection of several order lines from different orders is possible.

Select the E-Mail button to be directed to the e-mail screen.

For each vendor a line with the vendor code, name, contact information and e-mail address will be displayed. The e-mail address is defaulted from the Vendor Master and can be modified (i.e. when a specific person should be contacted instead of the regular customer service e-mail address).

When all addresses are entered correctly, select the Save button in order to send the reminder e-mail to the suppliers.

Additional buttons that offer functionality include the Notes and Print buttons.