TRAX MANUALS > Inventory > Inventory Module > Inventory, Update Menu > Physical Inventory Generation

Physical Inventory Generation

The Physical Inventory Generation will issue a list with the expected stock quantities as calculated by TRAX based on inventory transactions booked in the system (e.g. Receiving, Transfers, Scrap, etc.).

This list can be generated using certain filter criteria, e.g. a list for all parts in a location, only for one part, a range of bins, a part category.

It is recommendable that the list be printed in order to assist with the physical part counting (see next step).

Note: Once this setup has been completed, do NOT run the physical inventory adjustment without entering the Physical Inventory Counts (described in the next step). The system will automatically set all non-serialized items to zero.

Only one generation can be produced per location per day. If the user runs the generation again for the same day and location, you can add to the existing count, regenerate the count again, or cancel the selection.

The following information/options are available in this window:
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Location

The Location for maintenance events, inventory stores, orders, transactions, or training events.

Note: When Switch INVCOUNTALL is set to Yes, the Location field will not be mandatory and multiple locations may be selected. For additional information refer to Switch INVCOUNTALL via the Inventory Switches Manual.

Select Multiple Locations button

The Select Multiple Locations button enables users to select one or more Locations from a popup window when conducting a physical inventory count. This button is only available when Inventory switch INVCOUNTALL is set to Yes. For additional information refer to switch INVCOUNTALL via the Inventory Switches Manual.

Cycle Count radio button

Select this radio button to run the Physical Inventory Generation only for inventory items that have been assigned a Cycle Count Code. Parts are assigned a Cycle Count Code. The Cycle Count Code is assigned to a P/N to determine the frequency at which that part is counted at your facility. For additional information regarding setting up the Cycle Count Code, refer to the P/N Master, Inventory Tab via the Settings Training Manual.

Note: When Switch INVCOUNTALL is set to Yes and the Cycle Count radio button is selected, the Location field will not be mandatory allowing the count to generate for multiple locations. For additional information refer to Switch INVCOUNTALL via the Inventory Switches Manual.

Global Count radio button

Select the Global Count radio button to run the Physical Inventory Generation for all parts in one or all locations. This option will allow the count for parts that are in transit out of inventory or have a status of pending inventory, pending repair, and/ or pending technical records.

None radio button

Select the None radio button to run the Physical Inventory Generation for all parts in inventory and in transit with a status of pending inventory, pending technical records and/ or pending repair. This count option will only generate for one location.

P/N Category

The category of the part as defined in Settings/ Explorer/ System Transaction Code Explorer/ Settings/ P/N Category (e.g. Rotable, Consumable, Repairable) and entered for the particular part in the P/N Master.

Select Multiple Categories button

The Select Multiple Categories button enables users to select one or more Part Numbers Categories from a popup window when conducting a physical inventory count. This button is only available when Inventory switch INVCOUNTALL is set to Yes. For additional information refer to Switch INVCOUNTALL via the Inventory Switches Manual.

Sub-Category

The Sub Category for each part.

P/N

The Part Number reference for the aircraft part.

P/N checkbox

Select this checkbox to include all P/Ns in the count.

- When the P/N checkbox is deselected, the count will include main P/Ns only.

- When the P/N checkbox is a solid checkbox is a solid color, the count will include One-Way and Both-Way Interchangeable P/Ns only.

- When the P/N checkbox is selected, the count will include Both-Way Interchangeable P/Ns only.

Bin From/To range

Choose a range of bins from which you will obtain the count.

Note: When switch INVCOUNTALL is set to Yes, the Bin range fields are available for Cycle Count, Global Count, and None (above). When set to No, the Bin range is available for Global Count and None, but not for Cycle Count. For more information refer to Inventory switch INVCOUNTALL.

Company

Select a company to have all P/N's in that company's inventory appear in the Physical Inventory Count Print. For additional information, refer to Switch COMPANYMULTI switch via the G/L Interface Switches manual.

Number of Prints

Select the number of times the count is to be performed.

Include Empty Bin

Check to indicate that the counts should include all bins within the specified range, even if the bin is empty. If a list of the results of the count is printed upon completion of this step, empty bins will appear with a count of zero (0).

Add P/N Information

Will appear when the Include Empty Bin Checkbox is checked. Check to indicate that information regarding the Part Numbers with zero included in an empty bin should be added to the list of counts that is printed upon completion.

No of Items to Count

Enter the number of items to count at the designated inventory location. The system will select the parts through a first in - first out method. The parts that have been brought into inventory first will have priority over all other parts for that specified location.

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If more than one count is generated for the same location, the following Transaction Selection window is displayed. The user can add to the previous generated count, clear the previous count, or cancel the request.

Once an option is selected, save the changes.

A report will be generated, showing all items matching the filter settings selected.

Serialized items will be included with their serial number.

Note: The Count column to the right. Once the report is printed, this column can be used to enter the quantity that is actually counted during the Physical Inventory Count step (explained in the following section).

You can re-print the count report if you require (Inventory/Print/Physical Inventory Print/Physical Inventory Print format).
Once the Physical Inventory Generation has been completed, the Physical Inventory Count can be performed.

Physical Inventory Process